maintbook
  • Passenger Car version currently covering over 43,700 variants 
  • Light Commercial Vehicle version covers over 14,500 variants
  • Whatever term or mileage combination maintbook computes every figure - no factoring
  • You are in control - adjust component operating lives, discounts, labour rates, regional variations etc. to suit your requirements
  • Compare vehicles by running cost values
  • Produce charts and graphs easily
  • Drill down to interrogate detailed data information
  • Monthly updates keep you in control and ahead
  • Download facilities for pricing and quotation systems
  • maintbook is the leading Vehicle Maintenance Costing Tool controlled by you
  • In use by the leading Contract Hire, Leasing & Fleet Management Companies, Motor Vehicle Manufacturers and End User Fleet Operators
  • Already managing over 1.5 million vehicles in the U.K.

Vehicle Selection
You will see the first part of the display list (the vehicles selected) in the upper section of the screen. Use the right hand scroll bar to view the full list. If you wish to see more vehicles at a time, you can expand the upper screen by dragging on the double bar below the scroll bar, at the base of the upper screen. The display list shows vehicle model details and the running costs by value and pence per mile, based on the term and annual mileage displayed in their respective boxes on the top left hand side of the upper screen.
The main screen

Vehicles shown in the upper display screen are displayed in two font colours, black and red. Red denotes a new vehicle to your system.

  opening page

Comparison Column 

The Lower Section of the screen displays the SMR category labels on the left and the selected vehicle in the list immediately to the right of the labels. This is called the transition column. You will see that the Maintenance Total matches the Running Cost shown for that vehicle in the upper screen. If you wish to retain the SMR details for that vehicle in the lower screen and choose another vehicle, first click on the Add Comparison Column button. The details of the selected vehicle will be copied onto the next column.

In the upper screen, click on another vehicle to see the SMR details in the transition column for the new vehicle. Repeat the process for further vehicles to a maximum of 17 vehicles. To produce a hard-copy print of the lower section, click on File, and then select Print. If you wish to clear down the SMR details for those vehicles, click the Clear button on the toolbar.

  compare vehicles

 

 

Filter Tool 

To create a new display list of vehicles, click on the Filter button (showing the ‘funnel’ graphic) at the top of the main screen. You will see the Filter drop-down, which allows you to key your display list selection criteria. The tick boxes at top right allow you to view only new vehicles to your system or include unadopted and or pre-current vehicles. If you tick the top box on its own, Show only latest updates, only vehicles new to your database with the C0 VSC will be displayed and should be in red text. You may also wish to tick the Include unadopted check box to see ALL the vehicles new to your update. To select the entire database you need to tick only the Include unadopted and Include precurrent check boxes.

vehicle filter

filter result

 

 

OLPC

OLPC - Operating Life and Pricing Criteria

The Options menu gives you the opportunity to change pricing formats and the way you compare figures.

 Tyres Select between pricing tyres based on Premium or Budget brands select whether the spare tyre is used in the replacement cycle, default excludes spare from budget
 Exhausts Select between pricing exhausts based on manufacturer or national depot prices
 Running Costs Select between displaying Maintenance only values, Maintenance and Fuel, or Fuel only in the upper screen
 Usage Select between light, medium or heavy usage on any of the SMR categories
 Compare Select between a comparison of running costs for a given term/mileage across a range of vehicles, or running costs for a given vehicle across a range of terms/mileages. The third setting is to select Used Vehicle Calculation see heading for instructions.
 Parameters View and/or amend the system criteria.

 

Parameters 

Parameter Settings are accessed from Options then Parameters.

 

See the description below for each tab:

 

 

 

 

 

 Global Affecting the whole database, settings remain until the user changes them and will affect vehicles included in new updates.
 Manufacturer Affecting only the selected manufacturer range, settings remain until the user changes them and settings will apply to new updates for that manufacturer.
 Vehicle Affecting only vehicles in the display list retrieved through the Filter vehicles process. This might be one vehicle or the whole list depending on how you apply the change. These settings will only apply to vehicles you have selected and applied changes to, new vehicles (updates) of the same type will use default settings until the user resets them. You will notice each component has both a ‘Life’ and a ‘Spread’. As default all spreads except for the Cam Belt are set at zero, see below for an explanation of how the ‘Spread’ facility works.
 Options & Extras Not used in the passenger car version, see additional the LCV supplement to the user guide.
 Tyres Allows the user to set tyre values, values apply to any vehicle using that tyre size.
 State Allows users to set country / territory for applicable vehicle test requirements.
 Manufacturers Package Allows users to budget for service packages. Only vehicles that have service packages available can be amended. The package term is amendable in the lower panel. For applicable vehicles it allows the user to select which elements to include as part of the Free or Package allowance according to the manufacturers terms. These settings will only apply to vehicles selected and altered by the user. Updates will need setting as appropriate. Vehicles that have Free packages will not allow the user to enter a Package Price. Vehicles that are on a package term allow the user to enter a value for this and the value is displayed in the upper screen when looking at the service drilldown. Menu pricing can be selected for appropriate vehicles on this tab, if for example a Ford is selected the user will be given the option to select Menu for all appropriate categories. If all Fords are selected using the filter tool when one vehicle is set to use menu pricing you will be given the option to apply the settings to all the selected vehicles thus changing large groups of vehicles very quickly. Maintbook defaults always include all costs; it is the users’ prerogative to select any price reductions that may be offered.

 

 

Custom Data 

Custom data is held at vehicle level and is saved against the URN in your ini file. This means that any new vehicle will always hold default data until reset by the user.

To help you apply custom settings that you have previously set for a similar vehicle, to a new vehicle, there are the Copy Values and Paste Values buttons at the bottom of the vehicle data sheet.

If you identify a new vehicle in the top screen, highlighted in red, all you need do is find a similar vehicle that you wish to copy the values from.

custom data settings

 

 

SMR Controls 

Maintbook includes functionality to enable the user to include or exclude any one, or a combination of SMR categories displayed in the lower section of the screen. This facility adjusts the pricing across the entire database. 

Both the lower section values and the Display List Running Cost and Pence Per Mile values will change accordingly. When maintbook is re-opened, the SMR Control will revert to all categories selected; if categories are removed a yellow warning marker is displayed in the lower right corner.

smr controls

 

Hi-Lo Global Control 

It is commonly argued that high mileage vehicles will incur costs at a lower rate than the ‘average’ and low mileage vehicles at a higher rate (Both extremes are very subject to driver style). An example would be the high mileage motorway car – reduced braking, reduced clutch use and reduced tyre scrub. Maintbook computes SMR costs at the same rate (subject to spreads) throughout the mileage range; therefore the user may wish to adjust these costs. To provide the user with the ability to apply an adjustment as described above, the following information would be required:

hilo global settings

 

Used Vehicles 

The used vehicle calculation is for calculating the difference between two contract terms such as when calculating a purchase lease back (PLB).

The selected age and mileage of the vehicle is displayed in the first comparison column and shows the past expected spend. The last column displays the difference between the two previous columns, the expected running cost to complete the remaining term.

If you have a number of vehicles of a similar age and mileage simply click on the different vehicles in the top section of the maintbook screen to see the appropriate running costs. To do a few thousand like this could take a very long time but SMR Audit can run an entire fleet through this calculation

compare used vehicle calculation